September 12, 2005 – General Meeting


The meeting convened at 7:09 PM at the Bay Ridge Community Clubhouse. The meeting was chaired by the President, Carlene Cassidy. Board Members present included: Jeff Bach, Paul Behrends, Chris Burkhardt, Grahame Rice, Elizabeth Taylor, and Doug Vaughters. The six Board Members constitute a quorum for the conduct of Pool Association business. General membership attendees included Monica Mount, Mark Krawczewicz, and Patrick Winterschladen.

Minutes Approved:

Reading of the minutes was waived. Doug Vaughters moved, and Grahame Rice seconded a motion to waive the reading of, and approve the minutes of the August 8, 2005 general membership meeting. The motion was approved by a voice vote.

Treasurers Report:

Grahame Rice presented the current cash status of the Pool Association. In conjunction with the financial report, the following items were discussed:

  • The current cash balance is solid at $144,000, with approximately $95,000 operations cash.
  • Income from membership renewals included approximately $70,000 from 144 (132 budgeted) Bay Ridge members, and $48,000 from 67 (70 budgeted) Annapolis Cove members.
  • It was noted that budget constraints would require prioritization of capital projects for pool area maintenance and improvement.

Committee Reports:

Membership/Social/Recreation – Elizabeth Taylor provided an update on various social and recreation activities planned for the Pool Association. Items addressed included:

  • Membership – The issue of more actively involving membership from Annapolis Cove was discussed. Items addressed included:
  • There appears to be a perception within the Annapolis Cove community that their Pool Association memberships are only temporary. It was noted that the by-laws provide for the continuation of Annapolis Cove memberships, as long as the member remains current.Jeff Bach suggested that this information be promulgated to the Annapolis Cove community.
  • It is thought that it may be reasonable to provide the Annapolis Cove members options similar to what is available to Bay Ridge residents. This could include such things as “multi-year membership” with no change in the fee for the term of the membership. Another alternative to be considered would be an “initiation” fee, followed by a lower annual charge.
  • Carlene Cassidy proposed a detailed review of the Annapolis Cove membership options to be conducted during the winter season.
  • Potluck Parties – The last formal Potluck Party occurred on 20 August. The theme of the well-attended party was “All-American Picnic” with BRPA provided fried chicken. Attendees provided the side dishes, and Dave Glaeser provided the entertainment.
  • Pick-up Party – As a result of the cancellation of the Bay Ridge Open Golf Tournament, food purchased for the tournament is available. It was proposed that the food be used at a “Close of Season” party to be held on 17 September. The Association will provide hamburgers, hot dogs and soft drinks. The party will be coordinated by Chris Burkhardt.
  • Pool House Rentals – Monica Mount noted that from conversations with DRD , she learned that the pool cover will be installed on Tuesday, 20 September. After installation of the pool, cover there will no longer be a need for rentals to provide for a lifeguard.

Pool Management/Equipment/Security/Fire Protection – Carlene Cassidy discussed activities with the pool management firm ( DRD ). Items addressed included:

  • Carlene Cassidy noted that she was advised by Noelle Navarro that DRD terminated the entire Bay Ridge Pool lifeguard staff. This action was taken as a response to the continued management and control problems being experienced by DRD and the Pool Association. For the remainder of the season, the lifeguard staff will be drawn from the DRD headquarters staff.
  • As a result of the continuing problems with the quality of service being provided by DRD , the Pool Association it was proposed that the board explore other alternatives. A committee headed by Doug Vaughters will undertake the preparation of a new Request for Proposals from several pool management firms (which could include DRD ).
  • Fire Safety Inspection – Carlene Cassidy noted that Kevin Cline has repaired or replaced all the emergency signs that were identified during previous inspections. She noted that there appeared to be a communications gap between the pool and the Fire Inspector. It was alleged that an additional emergency Exit sing was in need of repair. Carlene will contact the Fire Inspector and schedule a final visit to complete the annual inspection.

Facilities/Buildings and Grounds/Erosion Control – the status of the facilities was discussed. Items noted included:

  • Erosion Control Work – The steps to the beach from the boardwalk have been completed. However, there still appears to be significant erosion adjacent to the steps. It has been recommended that some of the rocks from the bluff work which were out of specification be used to stem the erosion.
  • General Plumbing – Paul Behrends reported that the remaining parts to repair the showers should be available for pickup this week. He was tasked to obtain the services of a plumber to address the new leak over the walkway by the guard office (caused by the drain to the corner sink in the party room kitchen area) and removal of the dead-ended cold water piping (bypassed to correct another leak in the walkthrough area. It is noted that the correction of both this issues will require removal and reinstallation of wallboard siding in the walkthrough area.
  • Party Room Floor Refinishing – It was noted that Mark Krawczewicz had agreed to do the refinishing of the floors using commercial grade heavy-duty materials. After discussion at the meeting, it was decided that the work would begin on Sunday 25 September. The party room will be unavailable for use from Sunday morning through Thursday morning (29 September). It was noted that the weekly Yoga class will have to be relocated for that week. Carlene Cassidy will notify Chris Lean of the need to relocate.
  • Pool Operations Manual – Paul Behrends noted that he has been attempting to gather the information needed to develop the proposed Pool Operating manual.

Old Business: No old business was discussed.

New Business:

2005 Off-Season Project List – Carlene Cassidy addressed the need to perform various maintenance projects during the off-season. She presented an initial list of projects and proposed a four level urgency code to rank these projects. The code would range from Code A (urgent, mandatory, safety item) to Code D (nice to have). She will forward copies of the list to the Board members for their proposed ranking of the various items on the list. In addition, she proposed that members of the board either offer to be the team leader or propose non-board members to fill that position.

Meeting Schedule:

The schedule for future meetings of the Pool Association and its Board of Directors includes:

  • Board Meeting – Wednesday, 28 September 2005.
  • General Meeting – Monday, 10 October 2005.

Adjournment – The meeting adjourned at 7:51 PM .

Respectfully submitted:
Paul Behrends, Secretary