The meeting convened at 8:00 PM at the home of Bill Thomas. The President, Bill Thomas chaired the meeting. Board Members present included: Bill Thomas, Jeff Gilbert, Kathleen Randolph, Sherrie Kelley, Parker Jones, Jay Green & Dan Phelps.

The Board Members attending represent a quorum which allows the board to conduct formal business.
Reading of the Minutes – The reading of the minutes of the  12 March 2013 Board meeting was waived.

Old Business

By-Laws – The review of the BRPA by-laws was discussed.  Items addressed included:

• Jay Green reminded the board that the next meeting MUST be a membership meeting held at the Clubhouse in order to review the changes and vote on acceptance of the changes to the By-Laws.
• In summary, the major changes were:
• Modify the term of board members to expire in November versus the current April to allow for new board members to assume their seat after the current pool season, rather than commence their term just before the new pool season;
• Adjust the public/membership meeting forum to the pool  clubhouse rather than the marina clubhouse;
• Modify the monthly meeting date from the fourth Tuesday of the month to the second Tuesday of the month at 7:30PM; and, some other minor word changes.
  • The meeting to present the changes to the general membership is scheduled for May 14^th, 2013 at 7:30PM.
  • It was also discussed that an e-mail should be sent to the neighborhood notifying members of the public meeting and attaching a copy of the proposed changes. Proposed By-Law changes will also be posted on the website and hard copies made available the evening of the meeting.

Reports

Facility Maintenance – Jay green discussed items that need to be completed on or before the Maintenance day of May 4^th. Items included but not limited to:

• Painting of the stairs,
• Repairs to the front of the clubhouse completed,
•  Replacing existing bathroom exhaust.  Jay noted that he is not sure what approach or what we’ll do with those.
• Repairs to picnic benches,
• Replacement of top rail to some interior fencing,
• Drinking fountain repairs, the water is on and system de-winterized,
•  Plumbing repairs to toilets in women’s room and faucet replacements,
• Grouting of back wall areas,
• Repairs to parking poles,
• Lighthouse repairs.

Bill Thomas offered to contact Drain Busters (new members) to assist with plumbing and Jay Green mentioned Justin Cashman may be able to assist too. Concerns were voiced about having enough people to help with maintenance day.  Suggestion to again use a bulletin board to list all projects so volunteers can see what needs to be done and then remove completed items.

• Front of building work is completed for the most part for this year. All rotten wood has been removed and replaced with Aztek around windows and gable roof lines. The contractor will provide a  price to replace wood on north and south sides of building windows and trim along gable roofs. New gutters and downspouts are now up on front of building. Old wood remains in a few locations throughout clubhouse and will be replaced systematically over the next year or two as funds allow.
• Concerns voiced by members of the board regarding staffing/volunteers for two upcoming Clean-Up days and Maintenance Day in May. Bill Thomas suggested that we’ll use e-mail, signage and phone calls to assure we have enough volunteers to staff pool days. DRD has agreed to provide volunteers as well.

• Old ice freezer has been removed. The new freezer is in place and Jay Green completed new electric feed to freezer.

 BRPA Pavilion – The status of a planned Pavilion for pool property was discussed. Bill Thomas reported that the Easement also covers construction of any structure on property under control of the Easement. Easement likely prohibits construction of the planned Pavilion on pool property. Bill Thomas  is  researching the effect of the Easement on these two programs. He will report back to the board on status of both shortly.

Annapolis Cove memberships – Dan Phelps discussed plans to generate additional memberships and interest in Annapolis Cove families to join the pool. Details addressed included:

• BRPA budgeted 60 memberships this year per last year’s 54. The board’s goal  is to increase the AC memberships.
• Plan includes e-mails from Dan to all AC residents, signs at entrance to AC, flyers in mailboxes and a review of the homeowners to target particular families that may have interest in joining.
• Parker Jones suggested that maybe we make the April 26^th fundraiser highlight AC residents and specifically invite all to attend the party as a way to increase interest and membership in the pool.
• In addition,  it was further suggested to make every other Friday evening at the pool an ‘Annapolis Cove’ evening at the pool. All liked the idea and agreed to proceed.

Congratulations to Dan on his new seat on the AC board.

Treasurer’s report – Sherrie Kelley presented the Treasurer’s report.  It included:

Distribution of  financials to date;

• Sherrie has completed the Personal Property Tax Return which was due April 15 and is working on the corporate tax return which is due May 15^th.
• Current balances are $110,000 in cash on hand, $4,600 in income to date, $25,900 in expenses for a loss of $21,300 to date.
• Notables – approximately $2,800 in winter boat storage income and 3 members registered to date for $1,630 in membership income.

Fund Raising Activity – Parker Jones  discussed the April Fundraiser. Items addressed included:

• April fundraiser date moved from April 13 to April 26^th – a Friday night.
• The proposed theme was discussed. The theme will include gambling (Texas, blackjack, etc), Adults only
• The event will be open to everyone in both neighborhoods,
• The board is still looking for a small committee to help put together event with an Arbor Day theme
• Play-up invitations to specifically invite AC residents, beer, wine, light refreshments served.
• Parker Jones also indicated that the Wounded Warrior Ride is scheduled to come through Bay Ridge, Friday, April 19^th. (Subject to change). In order to properly support this activity all furniture stored for the winter needs to be removed from bathrooms. Kathleen has volunteered her two boys to assist with moving furniture. Tentative date set to move furniture Sunday, April 14^th at 9AM. Volunteers needed to assist.

Long Term Boat Storage – The possibility of providing  a boat rack for members at the pool. Issues addressed included:

• Some members expressed concerns about  establishing such a rack. These included:
•  Managing the storage of boats,
• Keeping it professional looking,
• Who would use it
• Liability and security issues including theft of items.  It was noted that security of such a rack is not  DRD’s responsibility,
• The requirement for beach access for AC resident members,
• Availability on a limited basis, etc.
  • Bill Thomas suggested that he would locate and recommend an appropriate location for the rack
  •  Parker Jones has provided a set of racks from his store for use and Bill will develop a scope of use or rules to present to the board at the May meeting.
  • The board tabled the proposed discussion pending approval of management of storage racks program, appearance of racks and location – to be presented at May 2013 meeting.
  • Winter Boat Storage – Bill Thomas presented that this may be the first and last season for the winter boat storage program. Apparently, the Easement on the property prohibits such a program. Issues are: operating a commercial enterprise for an extended period of time on the land covered by the Easement.

Masters Swimming – Jeff Gilbert discussed this summer’s Master’s swims.  Points addressed included:

• This year’s rates have been set for both Novice and Regular at $75 per person.
• Swimming events are starting earlier this year due to Bay swim.
• Jeff stated he may have found an instructor to teach water aerobics, interview Friday. Need to work out fees and time of lessons.
• Jay Green brought up the thought that we need to be careful about holding all these classes (swim, Marlin’s practices, aerobics, dive, Master’s, etc) during open pool times as not to anger membership and take up pool time normally reserved for open swim by members. Suggested ideas to help non-participating member to plan around these events were:
• To post all times pool use would be interrupted by lessons, classes, and other activities  on a bulletin board permanently at pool
• Post on website and use e-mails to advise members of changes in activities at the pool.
• Aerobics would try to schedule time before pool opens and Bill suggested he’d contact DRD to see if we could adjust hours to accommodate classes – once instructor and time agreed upon.

Board Members – Pam Jacobsen resigned from the board effective immediately.  The reason is that Pete and she are leaving  moving to FL effective immediately. Nominations taken from floor to replace her. The Board accepted Bay Ridge resident Lee Shackelford. Addition of Lee was approved by board. Bill to notify Lee of his place on board. He will assume Pam’s term and his term will expire November 2015.

Near Term BRPA Events – The board was reminded of the following near term events:

• The next meeting will be a general membership meeting at Clubhouse 7:30PM, Tuesday, May 14^th. Review and approval of By-Laws changes.
• Pool membership sign-up  will be held on April 21^st, 11AM – 1PM; sign-up for pool membership, Marlins swim team, Metro Swim shop for equipment, swim lessons, dive lessons, water aerobics, Masters and sign-up for volunteers for maintenance day and two clean-up days.

By-Laws – The review of the BRPA by-laws was discussed.  Items addressed included:

• Jay Green reminded the board that the next meeting MUST be a membership meeting held at the Clubhouse in order to review the changes and vote on acceptance of the changes to the By-Laws.
• In summary, the major changes were:
• Modify the term of board members to expire in November versus the current April to allow for new board members to assume their seat after the current pool season, rather than commence their term just before the new pool season;
• Adjust the public/membership meeting forum to the pool  clubhouse rather than the marina clubhouse;
• Modify the monthly meeting date from the fourth Tuesday of the month to the second Tuesday of the month at 7:30PM; and, some other minor word changes.
  • The meeting to present the changes to the general membership is scheduled for May 14^th, 2013 at 7:30PM.
  • It was also discussed that an e-mail should be sent to the neighborhood notifying members of the public meeting and attaching a copy of the proposed changes. Proposed By-Law changes will also be posted on the website and hard copies made available the evening of the meeting.

Meeting Schedule –   The next board meeting will be held on Tuesday, 14 May 2013 at the Pool House.

Adjournment – The meeting was adjourned at 9:30PM.

Respectfully submitted:  Paul O. Behrends, BRPA Secretary