BRPA Board Meeting minutes May 13 2015

BRPA Board Meeting 5/13/15  7:30pm
Meeting Minutes

Members Present: Kurt Karsten, Bill Thomas, Renee Rubin, Tim Jaeger, Jay Green, Kathleen Randolph, Dan Phelps (AC), Champe Andrews (AC), Jocelyn Williams (AC), Tom Osborn,

Guests: Akshay Gandhi-Aquatics Director, Paoula -DRD Lifeguard Manager

Kurt Karsten, as president, convened the meeting at 7:50 p.m.

Old Business

St Mary’s Sunday Pool Party: board approved for the party planners to arrive early

Updates: Passed health inspection, Water sample sent out will be back in a few days.

Clean up and Maintenance Day: no shows and difficult work falls on just a few folks. Committees that work and assignments for board members. Suggested that we have a “maintenance fee” (for example of $75 but leaving all charter members exempt from the fee). If members don’t show up for clean up days, they pay the fee. If members show for “clean up days” they receive the $75 back in their own accounts. The board discussed that Clean up days should be handled differently than Maintenance Days.

Many maintenance items left to do-painting, work on steps, new shower heads in ladies rooms, deck power wash, tables need to be refinished. Clean up snack room

Snack bar update: no one has offered to run it. Freezer become and issue with leftovers from swim team. Come up with set hours, open it up to non-residents, and then send more announcements out to the community. Possibilities of getting another freezer? Discussion of making it a paid snack bar position.

Did Bruce get 2 vending machines from Fishing Creek? There was a brief discussion about how to solve the Snack Bar problem, without resolution. Did job get posted in Newsletter? Did not see job posted in May Newsletter. Should we post on website?

Pool Committees: the committees should be restructured. Jocelyn will send out an email with the current lists for review.

May 23rd Opening Day Party: Parker is in-charge of this party. We will need to have some communication out to the group this week about who is assigned to bring what.

Menu discussed: burgers, hot dogs, buns, condiments, paper plates, cups, drinks, beer and wine. Jocelyn will send an email to Parker.

Food truck Fridays: Jocelyn has researched and looked into Crab Town Curb and will check with Great American Burger

Treasurer’s Report:

Late Dues: will become an issue during first few days of pool opening. Computer does not automatically update to “paid list”. The guards will have to have an updated list at the door. Cheryl Lytle will cover for Jay while he is out of town. Akshay will have the most current “paid list” on the first few days of the pool opening.

Open the Pool up to entire community on the first day. Show ID from Bay Ridge or AC at gate for opening day.

Bay Ridge Pool Association CD accounts: roll over not taken care of at the bank due to complication of having the old treasurers name on the account. Old Treasurer to go into bank and complete the transaction.

Kurt Karsten discuss these financial issues with a financial planner Mr. Burkhart and will be getting back to us with the results of the discussion.

Jay will be out of town from May 16th until 29th.

Please see attached financial updates from Jay.

Mosquito spaying: Start the spaying now and have it done every 2 weeks ($600 for 14 treatments) should go until mid-September.

Outstanding items:
Next meeting we will review membership numbers and determine how many do we have and continue to monitor the numbers (chairs and tables etc…)

Non-Community Swim Team Membership:
We have reached our quota for Non-resident Swim Team Members (membership is $1,300 for one season not including Swim Team fees): we have 25 confirmed. There will be no more exceptions.

Aquatics Director: Akshay Gandhi was introduced to the Board.

Meeting adjourned at 9:25pm

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